Notice is hereby given that the Annual General Meeting of Downend and Frenchay
Tennis Club CIO will be held on Thursday 9th May 2024 commencing 6.30pm until
8.00pm, at the Golf Centre Conference Room.
An Agenda will be available not later than 10 days prior to the date of the Meeting.
Only one named adult member of Downend and Frenchay Tennis Club will be
entitled to vote on any Proposals or Resolutions, and in order to regulate this
requirement at the meeting it would be helpful if you could advise the name of that
person who has the authority to vote on your behalf when registering your interest to
attend.
Honorary Life Members are welcome to attend but no voting rights for such persons
are conferred.
The present Officers of the management committee of Downend and Frenchay
Tennis Club are Penny White, Chairperson and Jenny Hinchley, Treasurer, have
indicated their willingness to continue in office for a further 12 months if elected to do
so. Retiring officer is Sue Sheath, Secretary; also Lorraine Hutton – but willing to
assist with projects as a co-opted member. In accordance with our constitution, we
have nine places on the committee. Other committee members willing to continue;
Milo George- Deputy Chair, Welfare Officer -Theresa Pearson; Emily Churchill –
Social Secretary, and Miles Evans – IT support. Richard Stadden is willing to stand
with responsibility for maintenance, and Ollie Baker as Club competition organiser,
both having been co-opted to the committee during the past few months.
We would be delighted to speak with any person prior to the AGM who would like to
be considered for the vacant position as Secretary.
However, should any of our Members wish to nominate a person to serve as an
Officer on the Management Committee then we attach the appropriate Nomination
form that requires completion. Please arrange for this to be returned to the Chair or
Secretary at least 10 days prior to the AGM date.
The Trustees of Downend and Frenchay Tennis Club CIO are Penny White, Lorraine
Hutton, Simon Perry, Rich Colman and Martin Laws. In accordance with our
Constitution, each year, two (one third) Trustees will need to resign and willing to be
re-elected by Members at the AGM and to serve for 3 years. Rich Colman has
requested to fully resign his position. Penny White and Martin Laws are willing to
resign their position and indicated their willingness to stand for re-election as
trustees. The remaining trustees will continue to serve the year. There are places

available for anyone to stand for election, in accordance with our constitution, a
minimum of three, and maximum of twelve may stand for election to the trustees.
All official documents, including the agenda, development plan, draft accounts, will
be made available and accessible, using your personal login on the DFTC website, in
the members page, drop down box. Alternatively, just send a message to the club
and we will email the documents.
Finally, should any Member wish to propose a Resolution to be discussed and voted
upon at the AGM then please use the Resolution Form attached. The Notice of
Resolution must be returned to the Chair or Secretary 7 days prior to the AGM.

For the AGM documents*, please visit downendandfrenchay.co.uk/members and log in.

*These will be added at a later date.