Notice is hereby given that the Annual General Meeting of Downend and Frenchay
Tennis Club CIO will be held on Thursday 24th April 2025 commencing 18.00 for
18.30pm until 20.00pm, at the Golf Centre Conference Room.
An Agenda will be available not later than 10 days prior to the date of the Meeting.
Only one named adult member of Downend and Frenchay Tennis Club will be
entitled to vote on any Proposals or Resolutions, and in order to regulate this
requirement at the meeting it would be helpful if you could advise the name of that
person who has the authority to vote on your behalf when registering your interest to
attend.
Honorary Life Members are welcome to attend but no voting rights for such persons
are conferred.
In accordance with our constitution, the Trustees, delegate the Management
Committee to carry out the operational duties. The committee comprises of nine
officers elected at the AGM. The present Officers of the Management Committee of
Downend and Frenchay Tennis Club are: Penny White, Chairperson; Milo George,
Deputy Chair; Jenny Hinchley, Treasurer; Theresa Pearson, Welfare Officer; Emily
Churchill, Social Secretary; Miles Evans, IT support; Richard Stadden, Maintenance
lead; Ollie Baker, Club competition organizer. They have all indicated their
willingness to continue in office for a further 12 months if elected to do so. The
position of Secretary has been temporarily filled by Emily Churchill, but it is hoped to
elect a member at this AGM. The committee also has two co-opted positions to use
as required.
We would be delighted to speak with any person prior to the AGM who would like to
be considered for the vacant position as Secretary.
However, should any of our Members wish to nominate a person to serve as an
Officer on the Management Committee then we attach the appropriate Nomination
form that requires completion. Please arrange for this to be returned to the Chair or
Secretary at least 10 days prior to the AGM date.
The Trustees of Downend and Frenchay Tennis Club CIO, are Penny White,
Lorraine Hutton, Lesley St Leger and Martin Laws. In accordance with our
Constitution, each year, one third of the Trustees will resign, and if willing to be re-
elected by Members at the AGM and to serve for 3 years. Penny White and Martin
Laws are willing to resign their position and indicated their willingness to stand for re-
election as trustees. The remaining trustees will continue to serve the year. Thereare places available for anyone to stand for election, in accordance with our
constitution, a minimum of three, and maximum of twelve may stand for election to
the trustees.
All official documents, including the agenda, development plan, draft accounts, will
be made available and accessible, using your personal login on the DFTC website, in
the members page, drop down box. Alternatively, just send a message to the club
and we will email the documents.
Finally, should any Member wish to propose a Resolution to be discussed and voted
upon at the AGM then please use the Resolution Form attached. The Notice of
Resolution must be returned to the Chair or Secretary 7 days prior to the AGM.
It is also planned to present updated details of our clubroom build project and
associated information.